Registries provides a complete range of voting management services for the successful planning and conduct of secret ballots, elections and proxy voting for annual general meetings. This includes:
- Boards of Director Elections
- Election of Committee Members and Office Bearers
- Certified / Collective Agreement Ballots
The company delivers transparent, secure and cost-effective solutions to government departments, public, private and member based organisations. Our processes are designed to withstand the scrutiny of employees, members, shareholders, the media and other interested parties.
Engaging and co-sourcing with a specialised external service provider such as Registries in the management of elections and ballots helps clients:
- Free up internal resources to focus on core business activities.
- Demonstrate independence and neutrality by engaging a trusted third party, thus ensuring transparency while remaining at arms length, particularly if facing potentially contentious elections and ballots.
- Control administrative and operating costs associated with the voting process.
- Ensure compliance with relevant rules and legislation, as well as applying "Best practice" to assure that every aspect of the process and every procedure is precise and accurate.
- Offer a choice of voting methods to voters with the aim to maximize participation and reduce traditional ballot opening periods; this includes postal, Internet, telephone or a hybrid ballot.
Registries is an independent and neutral organisation employing a team of election management experts and experienced returning officers. Our team use world's best practice principles and proven methodologies to ensure the integrity of its solutions produce auditable results.
An election or ballot or proxy vote is a time consuming and often complex process that requires the management of numerous logistical tasks. This includes:
- voter list management
- design and production of voting material
- distribution of voting material
- processing of returned votes/ballots
- vote tabulation and results reporting
Registries can provide consultancy advice through to a complete managed solution which includes:
- Review of ballot, election, proxy and related governance requirements
- The provision of one or more voting channels such as traditional paper-based ballots (postal) or electronic ballots using the telephone or Internet
- Designing and production of voting documentation
- Print and mailing of voting documentation
- Managing registrations and voting processes at AGMs.
- Processing and counting of returned voting documentation
- Compiling and analysing results
- Third party certification of results
Registries can assist organisations, that use traditional paper based voting systems, migrate to electronic based voting. Electronic voting, using the telephone or the Internet, is a mechanism to address issues which could compromise the participation rate of voters, the speed with which a result can be finalised and the potential to control and reduce the operating costs of the project. Voters can be anywhere in the world and only need access to a telephone or the Internet to participate in a ballot, election or proxy vote.
Electronic voting is ideal for situations where:
- Voters are geographically dispersed;
- Time constraints require fast deployment and rapid feedback of results;
- Postal voting is currently utilised and the organisation wishes to expedite the process; and
- Voting is non-compulsory so convenience is critical to maximise participation rates.
An important element of any electronic voting application is security and availability. All Registries' production and voting applications are hosted on servers within an accredited, high availability and secure data centre. The facility is equipped with 24x7 power backup and security monitoring.
